Automation
Business process automation: the routine moves to the system
Retyping, matching and reminding move to the system. People decide and review. We do not change how you work, we take the manual part out of it.
Or call: +359 878 940 990
What stops being manual.
Most businesses have the same few places where time leaks away: copying between programs, matching spreadsheets, reminding from memory. That is where automation pays back first.
BeforeThe same data is typed from a letter into a spreadsheet, from there into a program and finally into an invoice.
AfterData is entered once and moves to the next step on its own. A person checks only the exceptions.
BeforeTwo spreadsheets that have to match are compared by eye at the end of the month.
AfterThe system compares them every day and shows only the differences, with a pointer to the source.
BeforeWho owes whom an answer is remembered from memory. That is how things get dropped.
AfterEvery request has a next step, a deadline and an owner. The system reminds before the deadline, not after it.
BeforeApprovals happen on the phone and in chat. Later nobody remembers who allowed what.
AfterAn approval is one click with a name and a date. You see who is waiting and for how long.
BeforeThe report is collected by hand from three places.
AfterThe report assembles itself from the records, and each figure points to its document.
What we automate.
- Connections between programs: data is entered once.
- Draft documents filled in from your data.
- Daily matching with a list of the differences.
- Reminders and tasks with a deadline and an owner.
- A “what is waiting” dashboard for the manager.
How we work.
- A map of the day
Together we describe how one real day goes and where time is lost.
- The first automation
We pick the one place with the most retyping and take it first.
- Live, with approval
The system prepares, a person approves. Every step leaves a trace.
- The next one
We move to the next process when the first one already earns its place.
A person decides.
We do not automate everything. If a process happens a few times a year, it is cheaper to leave it manual, and we will say so. Payment, signature and the reply to a client stay with a person. The system prepares, matches and reminds.
It suits processes that repeat every day or every week and pass through the same people. It does not suit something that happens twice a year. We will tell you which is which at the first meeting.
Related
Tell us what hurts.
We start with one meeting where we listen first. Write to us or call.
Or call: +359 878 940 990